Planning Your Wedding Day Schedule
As a Toronto wedding photographer, one of the questions I’m most commonly asked to help with is the wedding day timeline. Although your wedding day might be months away, it helps to start working on your timeline in advance. A timeline makes planning easier as more vendors become involved and the timing of their tasks overlap. For example, hair and makeup should be almost finished by the time the wedding photographer arrives. Ideally leaving 1 to 1.5 hours for getting ready photos. Read how to get beautiful getting ready photos here.
First write down all the events of the day: getting ready, ceremony, family photos, first dance, speeches, etc. Take into account how long it will take to travel to each location. Google Maps can give you a basic idea for travel time, but add in some extra time in case of traffic or if things earlier in the day get delay. Believe me when I say adding in buffer time in is crucial. It might surprise you how long it takes to gather people.
When estimating how long each event will take, start with the ceremony. If your ceremony is later in the day, then consider doing a “first look” so that the majority of the family, bridal party, and bride-and-groom photos can be taken prior to the ceremony. Decide what you would like captured so that you have enough coverage of the day. I often suggest starting wedding photography part way through getting ready and ending about 30 minutes after the dance floor is opened or after your last speech.
Give yourself at least 20 to 30 minutes before the ceremony and reception for touch ups; this will also act as a buffer if your schedule runs behind. If you have special traditions or performances, don’t forget to include preparation time and length of the performance.
Leave lots of time for wedding photography! Your day will go by in a flash and you’ll want lots of wedding photos to remember the day.
See below for a sample timeline.
Sample Wedding Schedule
8:00 am Hair and makeup team arrive (based on number of people getting ready)
11:30 am Bride and bridesmaids almost finished hair and make up
12:00 pm Photographer arrives for getting ready photos
1:00 pm Leave for portrait photos at photo location
1:30 pm First look
1:45 pm Bridal party, and bride-and-groom photos
4:00 pm Photos finished head over to ceremony location
4:15 pm Bride and groom arrive at ceremony location
4:30 pm Guests start to arrive for wedding
5:00 pm Ceremony starts
5:30 pm Ceremony ends, family photos begin and cocktail hour starts
6:00 pm Family photos are finished, bride and groom mingle with guests
6:30 pm Cocktail hour ends and guests move into dining room
7:00 pm Reception begins (speeches, first dance, entertainment)
9:30 pm Bride and Groom speech and dancing begins
10:00 pm Photo coverage ends